Circular 309. Guidelines on Passenger Name Record (PNR) Data

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Circular 309

Guidelines on Passenger Name Record (PNR) Data

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Cir 309 AT11 31

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FOREWORD Note.- Throughout these guidelines, the use of the male gender should be understood to include male and female persons. 1. In the present climate of intensified security controls, it is recognized that modern facilitation tools such as machine readable passports MRPs and advance passenger information API systems enhance overall the security of international civil aviation. In recent years, the level of interest in using API as a security measure has increased. Some States have deemed it necessary, in order to combat terrorism and to protect their borders, to go beyond the API requirements and to require additional data relating to passengers to be stored in the reservation and other such systems of aircraft operators. 2. This issue of collection, by States, of Passenger Name Record PNR data was first raised in ICAO at the Twelfth Session of the Facilitation Division held in Cairo, Egypt, from 22 March to 1 April 2004. The Division adopted Recommendation Bl5 that reads as follows It is recommended that ICAO develop guidance material for those States that may require access to Passenger Name Record PNR data to supplement identification data received through an API system, including guidelines for distribution, use and storage of data and a composite list of data elements that may be transferred between the operator and the receiving State. 3. In June 2004, pursuant to this recommendation, the Air Transport Committee requested the Secretary General to establish a Secretariat study group to develop guidelines on PNR data transfer. The Council, in endorsing Recommendation Bl5, directed that these guidelines were to be submitted early in 2005. 4. The following States and international organizations nominated subject-matter experts to participate in the work of the study group that was subsequently established Australia, Austria, Brazil, Canada, France, Germany, Japan, Kenya, New Zealand, Nigeria, Switzerland, United Kingdom and United States and the European Commission EC, the Organisation for Economic Co-operation and Development OECD and the International Air Transport Association IATA. Additional comments were submitted by the following members of the Air Transport Committee Chile, Lebanon, and the Republic of Korea. While the guidelines were being developed, informal comments were received from the Netherlands. The Association of European Airlines AEA submitted a "position paper". The work of the group was conducted over a secure ICAO website set up especially for this purpose, and by email. 5. In March 2005, the ICAO Council adopted the following Recommended Practice for inclusion in Annex 9 to the Chicago Convention - Facilitation Recommended Practice.- Contracting States requiring Passenger Name Record PNR access should conform their data requirements and their handling of such data to guidelines developed by ICAO. In June 2005, these guidelines were submitted to the Air Transport Committee.

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