Doc 7515. Edition 1. ICAO FINANCIAL REGULATIONS

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Doc 7515. Edition 1

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ICAO FINANCIAL REGULATIONS

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Financial Regulation ICAO FINANCIAL REGULATIONS ARTICLE I Applicability 1.1 These Realations shall govern the financial administration of the International Civil Aviation Organization. ARTICLE 11 Finance Committee of the Council 2.1 There shall be a Finance Committee of the Council which shall- .I exercise the functions assigned to it by these Regulations bi make such examinations of the Organization as it deems necessary for ensuring that the amounts voted are properly spent and that the most efficient and economical method of carrying out the approved 1rogramme is observed and deal with any related matter referred to it by the Council. 2.2 The proceedings of the Finance Committee shall be governed by Rules of Procedure established by the Council. ARTICLE 111 Financial Year 3.1 The financial year shall be the period 1 January to 31 December, inclusive. ARTICLE N The Budget 4.1 The annual budget estimates shall be submitted to the Assembly by the Council. 4.2 The estimates shall cover income and expenditure for the financial year to which they relate, and shall be presented in the currency of the State in which the permanent seat of the Organization is situated. 4.3 The estimates shall be based on the work programme proposed by the Council for the relevant financial year. 4.4 The estimates shall be divided into Parts, Sections and Chapters. 4.5 The estimates shall be accompanied by a a letter of transmittal from the President of the Council on behalf of the Council 11, a budget message from the Council giving an explanation of the estimates, including a summary of the proposed Work Programme of the Organization for the relevant financial year c a draft budget resolution approved by the Council and recommended for adoption by the Assembly this resolution shall specify by Parts the appropriations required for the relevant financial year and the manner in which it is proposed to finance these appropriations d comparative statements showing the appropriations and ex-, penditures of the last completed financial year, the sum voted for the current year, and the amounts requested in the estimates e supporting schedules of personnel services, classified by or- ganization units, showing positions and rates of pay f such other supporting schedules and explanations as the Council may deem necessary and useful.

4.6 The Council shall refer the estimates to its Finance Committee which shall report thereon to the Council together with its recommendations. 4.7 The estimates, with their accompanying documentation, shall be transmitted to all Contracting States by such means as will ensure, apart from unforeseen contingencies, that they will be received at least 50 days prior to the opening of the regular session of the Assembly at which they are to be considered. 4.8 The budget shall tz adopted by Parts by the Assembly. 4.9 Supplementary estimates may be submitted by the Council whenever necessary. 4.10 The Council shall submit supplementary estimates to the Assembly in a form consistent with the estimates. ARTICLE V Appropriations 5.1 The appropriations voted by the Assembly shall constitute an authorisation to the Secretary General to incur obligations, and make payments, for the purposes for which the appropriations were voted, up to the amounts so voted. 5.2 Following adoption of the budget by the Assembly, supplementary or additional appropriations which may be met by advances from the Working Capital Fund may be authorized by the Council a up to 100,000 to meet unforeseen expenditures of a kind not specified in b and b up to 100,000 for expenditures relating to urgent new projects such as the temporary financing of any airport or air navigation facility or service, the lackor breakdownof which might create serious difficulty or danger to international air navigation unless immediate action were taken by the Council, andin respect of which action for joint international financing under Chapter XV of the Convention is expected. Such action by the Council shall constitute an authorization to the Secre- tary General to incur obligations, and make payments, for the purposes for which such appropriations were provided, up to the amounts so provided. Any such action shall be reported to the next session of the Assembly. 5.3 Appropriations shall be available for obligation during the financial year to which they relate. 5.4 Appropriations shall remain available for twelve months following the end of the financial year to which they relate to the extent that they are required to discharge obligations in respect of goods supplied and services rendered in the financial year and to liquidate any other outstanding legal obligations of the year. The balance of the appropriations shall be cancelled. 5.5 At the erld of the twelve-month period provided in Regulation 5.4 above any unliquidated obligation then remaining shall be transferred against current appropriations, 5.6 Transfers between Sections within Parts may be effected by the Secretary General with the approval of the Finance Committee. 5.7 Transfers from one Part to another may be effected by the Secretary General with the approval of the Council on recommendation by the Finance Committee. When such transfers have been effected, the Council shall report them to the Assembly. ARTICLE VI Provision of Funds 6.1 The appropriations, subject to the adjustments effectedinaccordance

with the provisions of Regulation 6.2, shall be financed by contributions from Contracting States according to the scale of assessments determined by the Assembly, and any miscellaneous income. Pending the receipt of such contributions, the approprlations may be financed from the Working Capital Fund. 6.2 In the assessment of the kontributions of Contracting States account shall be taken of a supplementary appropriations for which contributions have not been previously assessed on Contracting States b any adjustment in estimated miscellaneous income c contributions resulting from assessment of new Contracting States under Regulation 6.9 and any adjustments in the contributions of States already assessed. 6.3 As soon as possible after the Assembly has adopted the budget the Secretary General shall a transmit to Contracting States the Assembly resolutions adopting the budget and the scale of assessment of Contracting States b inform Contracting States of the amounts of their contributions as determined by the Assembly and request them to remit. 6.4 On admission to the Organization, a State shall contribute to the Working Capital Fund such amount, and on such terms, as will, upon pay- ment thereof, create for such State the same equity in that Fund as it would have possessed had it been a Member since the formation of the Provisional Organization, and assessed throughout the period at the same rate . on- tributions as that fixed upon its admission to the Organization. 6.5 Except as otherwise provided in Regulation 6.9, contributions shall be considered as due and payable in full on the first day of the financial pear to which they relate. As of 1 January of the following financial year, any unpaid balance of such contributions shall be considered to be one year in arrear. 6.6 The contributions of Contracting States shall be payable in the currency of the State in which the permanent seat of the Organization is situated. To the extent that the Secretary General may find it possibie to accept during the financial year other currencies, he shall issue an in- vitation to all Contracting States to remit a portion of their contributions in such currencies, of specified amounts, as he may designate. 6.7 Payments by Contracting States shall be credited first to the Working Capital Fund and any balance applied against outstanding contributions beginning with the earliest assessment. 6.8 The Council shall submit to each regular session of the Assembly a report on the collection of contributions together with a statement on the steps taken to secure payment of arrears. 6.9 The Council shall, if the Assembly is not in session, determine the contributions of a new Contracting State subject to approval and possible adjustment at the next session of the Assembly. Such assessment of a new Contracting State shall be made as of the first day of the month following that on which its ratification of or adherence to the Convention has come inti force. The contribution of a new Contracting State shall be due and pa.-able in fuil within 30 days of a receipt of a notification from the Secre- tary General of the determinations made by the Council. 6.10 A Contracting State which ceases to be a Member of the Organization during any financial year, shall not be entitled to reimbursement in respect of its contribution to.the General Fund for that year. 6.11 A Contracting State which ceases to bea Member of the Organization

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